Monday, 24 April 2017

[HM:258583] Effective Documentation Management System

improvement, Junaid.Tahir, Leadership, management, Professional, Strategy

By Junaid Tahir

I have observed in several organizations I interact with that respective management overlook one of the critical aspects of management that how their employees are managing data and how employees are performing day to day activities logging. I have observed that instead of centralized data management, each individual updates his/her own self-created excel file with poor formatting which prevents him for any kind of collaboration, version control, or advanced report generation. The issue becomes more prominent when the data becomes bigger and bigger over the course of time. Due to disorganized data management approach, the managers of these companies are under consistent crisis. This is where Documentation Management System plays vital role. So let's understand this in more detail:

A document management system (DMS) is a controlled system used to track and store electronic documents, records and other activities of the organization. It is usually also capable of keeping track of the different versions modified by different users (history tracking).

Why Documentation Quality is important:

o Correct, Complete, Current and Consistent Information is critical to business success.

o Team Collaboration so that all teams can work in sync with each other.

o Reference for Management: Sr Managers can see high level reports at any point.

o Error Reduction: Multiple people can identify possible typo mistakes.

o Risk Identification. High End Analysis with support of Micro Level Records.

o Seamless handover to new team or when any employee goes on vacation.

Key Features of DMS:

o Always up-to-date: All team members to keep it up-to-date to ensure fresh data.

o Transparent & Clear.

o Professional Naming Convention to identify the purpose of the database/document.

o Version Control (Approve, Review and Update Control

o Dynamic Summary Generation (General & Specific Reporting)

o Symmetric & Uniform (All teams should follow same pattern/format) for off-line

o Automatic Work Flow.

o Control on Multiple Record.

o Control on Missing Record (Base Line Reference)

o Change Control (What was changed, when, why, how and by whom?)

o Risk Management Report Automation (Risk Assessment and Risk Control) – Automatic Pivots and graphs to highlight critical risks, delayed milestones etc.

With these points I believe you can develop a concrete database management system for your organization. If you would like to seek advice, feel free to drop me a line and I shall be glad to help you with J

Some articles you may like:

Improve Your Excel Database Management Skills

How to Reduce Cost for Your Business

How to Delegate Tasks Effectively

New Manager's Fundamentals

Begin Your Leadership Journey

About Author: Junaid Tahir is a passionate blogger. He writes articles on Leadership, Stress Management and Life Enhancement subjects at his personal blog DailyTenMinutes

Junaid Tahir
www.DailyTenMinutes.com

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Sunday, 23 April 2017

[HM:258582] 5 Steps To A Harmonious and Peaceful Life

Virtually everyone wants a life filled with harmony and peace. Yet, there are surprisingly few people who know what it takes to achieve this state of being. On the surface, it seems impossible or like it would take a huge shift in your entire way of life to bring about that kind of change. However, there are very straight forward steps you can take to streamline and harmonize your life – and they are easy to implement. Discover the amazingly simple 5 steps to a harmonious and peaceful life; create the existence you have only dreamed of.

1. Discover who you really are. Decide what you expect of yourself and live by those guidelines. Since we are all different, the expectations one person has can fit only that person. Explore your strengths, weaknesses and passions. Ask yourself what you truly want out of life and what makes you happy. Ask questions like: " "Do I like working in this field," and "Will I be happy being a doctor, or am I just doing what is expected of me?" Along with this, accept that the only person you have control over is yourself. This is a very liberating concept. When we understand that we cannot change anyone around us but ourselves, we've liberated ourselves from a lot of stress. We need to decide whether we can or cannot accept the people in our lives the way they are or we might need to streamline or even eliminate the ones who bring too much stress into our lives.

2. Let go of all expectations. When we let go of all expectations, it does not mean we leave everything to chance. Be prepared, make a plan and do the best you can; then be willing to release the outcome and let it be what it will be. This frees you from disappointment and frustration. Accept the fact that you can't do it all – be the best parent, husband or wife and CEO and be at peace with yourself. No one can do it all, no matter what the books tell us. Something has to give in your life. Know where your priorities lay and be the best you can at that. Know the roles you can excel in and be the best you can in them. Delegate what you can and learn to accept that you don't need to do it all or be it all.

3. Take time for yourself. It is very hard for most of us to fit in the things we feel we have to do into our day. Scheduling time for ourselves can be extremely challenging. Start your day, every day, with a prayer, silent moment or a five minute time of meditation. Take the time to unplug and be away from it all. Simplify your life by resisting the temptation to grasp your phone or turn on your computer and check your email first thing in the morning. Take and revel in a moment just for you. You will find that you are much more relaxed and at peace with a little downtime. Take the time to enjoy whatever it is you are doing in the moment you are doing it. Too often we go through life on autopilot. We don't notice the things around us, especially the important moments and the relationships that are a vital part of such moments. Put away your cell phone while on vacation. Focus on and enjoy your meal when eating. Delight in the presence of your friends when spending time with them. Live life deliberately.

4. Don't do anything you don't want to do. While there are a lot of reasons why this is not rational, it can be very necessary. Resist the urge to take this advice at face value and simply give up on doing the dishes and taking out the trash. This is more about saying no to things that take up your time and energy, things that could be done by someone else. Quite simply, you cannot be at peace if you are doing things you would rather not be doing. An old adage that illustrates this states, "If you love what you do, you'll never work a day in your life." Find things you love to do and do them.

5) Live the life you want to live, while allowing others the privilege of doing the same. Simply put, this means that you shouldn't use others in order to achieve your perfect life. Everyone deserves to have the same privilege you have. As previously mentioned, everyone is different, and the life one person wants certainly is not what another might want. Don't negatively impact others in your quest for the life you desire. Show respect to those around us as we intentionally put things into place that will ensure we live the life we want to live.

You will notice, as you work on these steps, that they are all about things that you as an individual can do. A peaceful life is possible and is yours to create. Take the time to study and implement these straightforward guidelines and before you know it, your life will have the peace you seek.

Esther Francis Joseph is a personal and family coach and author of, "Memories of Hell, Visions of Heaven: please visit unityinherited

Source:wisdom-magazine

Junaid Tahir
www.DailyTenMinutes.com

Saturday, 22 April 2017

[HM:258581] I choose to think positively each day

I choose to think positively each day I love seeing the positive in people, places, and things around me. Making my life easier is largely dependent upon my attitude.

To live life to the fullest, I strive to focus on all the good aspects of my life. Recognizing I have control over my approach to life makes all the difference for me.

I want to be as positive as possible each day.

Sometimes, people at work do things I find confusing or difficult to explain. Yet, I recognize they might know facts that I have yet to learn about. Because they are coming from their own perspective and have a right to do so, I accept the choices they make. My positive nature pays off at the office.

I see my home as a humble abode. It might lack some of the possessions I covet, yet it provides me with all the comfort and peace I need to live a good life. My home environment feeds my positive spirit and prepares me for my day ahead.

Though I realize that worldly possessions are not the only things in life, I also recognize that having a few of the things that bring me joy and happiness makes me feel more positive about my life in general.

Today, I reflect on my overall attitude about life. I realize that to reap the most benefits in my life, I should focus on positivity each day. Regardless of what I confront in an average day, I know I can do it with positivity and acceptance. I visit websites like dailytenminutes.com to read something new about success, positivity and spiritualism.

Questions for Self-Reflection:

What is my prominent attitude toward life?
How do I choose to approach each day?
How can I begin each day with a positive spirit?

The post I choose to think positively each day appeared first on My Self Improvement Daily.

Junaid Tahir
www.DailyTenMinutes.com

Sunday, 2 April 2017

[HM:258580] Health: How to Develop the Habit of Flossing

Keep Your Teeth: How to Develop the Habit of Flossing

As someone once said, "Only floss the teeth you want to keep." But flossing is about much more than oral health. While flossing is a simple activity that only takes a minute, it's a habit that many people find challenging to implement.

The bacteria in your mouth are a cause of heart valve damage and general inflammation throughout the body. That's why the dentist prescribes antibiotics before any significant dental procedures. It's to protect your heart!

Since it's so important to your health, it's worth the effort to make flossing a permanent part of your oral hygiene routine.

These are the steps to make it happen:

1. Determine when you'll floss. This is the easiest part. The only time that really makes sense is immediately before or after you brush your teeth. So, your toothbrush serves as the trigger point.

2. Have visual reminder, too. Just in case your trigger point doesn't remind you to floss, it's good to have a backup reminder. Put a note on the bathroom mirror or put the floss out where you have to see it.

3. Start with just one tooth. It sounds silly, but it works. The thought of flossing all of your teeth might seem like too much work, but flossing one tooth is so simple and easy that you'll just do it.

Over the course of a few days, add in your other teeth one or two at a time.

You'll find that if you can just do one tooth, you're likely to keep on going and do them all.

4. Try to enjoy it. If you focus on the fact that it's boring or annoying, you're going to be miserable for 60 seconds. But you can choose to focus on how you're getting your teeth nice and clean and doing something important for your health.

A simple task that has so many benefits becomes easy to enjoy.

5. Mark your calendar. Put a big X on the calendar every time you remember to floss.

6. Remember that you're setting an example for your kids. Of course, you want them to floss. Remember that they're always watching you. If you're not modeling flossing, they're not going to floss either.

7. Educate yourself about all the health benefits. Do a quick search online and educate yourself about all the health benefits of flossing. You'll be amazed.

8. Assume the worst will happen if you fail to floss. While it's always preferable to feel compelled to perform an action for the benefits, sometimes using pain or a negative image can be a stronger motivator.

If you can't seem to get into the flossing habit, consider visualizing the worst that could happen if you're not flossing. Imagine your teeth turning brown and falling out. Think how others might be uncomfortable and repelled by your appearance.

Now imagine flossing your teeth and having nice, clean, white teeth.

9. Hang in there. It will take about 30 consecutive days of flossing to build the habit and keep it. You simply have to be diligent and floss every day, even if you're not feeling like it. It's only a minute of your time. You can do it!

That's all there is to it. In a few short weeks, you can be flossing every day and doing something wonderful for your teeth and your overall health. Something simple, like flossing, can be a powerful springboard to developing other worthwhile health habits, too.

By showing yourself that you can floss every day, you'll begin to believe that you can control other aspects of your behavior. Flossing is a simple task that can have profound, positive effects. Make the effort and you won't regret it!

The post Keep Your Teeth: How to Develop the Habit of Flossing appeared first on My Self Improvement Daily.

Junaid Tahir
www.DailyTenMinutes.com

[HM:258578] Rules of Life ('Rules for Being Human')

Rules of Life ('Rules for Being Human')
Cherie Carter-Scott

Rule One - You will receive a body. Whether you love it or hate it, it's yours for life, so accept it. What counts is what's inside.

Rule Two - You will be presented with lessons. Life is a constant learning experience, which every day provides opportunities for you to learn more. These lessons specific to you, and learning them 'is the key to discovering and fulfilling the meaning and relevance of your own life'.

Rule Three - There are no mistakes, only lessons. Your development towards wisdom is a process of experimentation, trial and error, so it's inevitable things will not always go to plan or turn out how you'd want. Compassion is the remedy for harsh judgement - of ourselves and others. Forgiveness is not only divine - it's also 'the act of erasing an emotional debt'. Behaving ethically, with integrity, and with humour - especially the ability to laugh at yourself and your own mishaps - are central to the perspective that 'mistakes' are simply lessons we must learn.

Rule Four - The lesson is repeated until learned. Lessons repeat until learned. What manifest as problems and challenges, irritations and frustrations are more lessons - they will repeat until you see them as such and learn from them. Your own awareness and your ability to change are requisites of executing this rule. Also fundamental is the acceptance that you are not a victim of fate or circumstance - 'causality' must be acknowledged; that is to say: things happen to you because of how you are and what you do. To blame anyone or anything else for your misfortunes is an escape and a denial; you yourself are responsible for you, and what happens to you. Patience is required - change doesn't happen overnight, so give change time to happen.

Rule Five - Learning does not end. While you are alive there are always lessons to be learned. Surrender to the 'rhythm of life', don't struggle against it. Commit to the process of constant learning and change - be humble enough to always acknowledge your own weaknesses, and be flexible enough to adapt from what you may be accustomed to, because rigidity will deny you the freedom of new possibilities.

Rule Six - "There" is no better than "here". The other side of the hill may be greener than your own, but being there is not the key to endless happiness. Be grateful for and enjoy what you have, and where you are on your journey. Appreciate the abundance of what's good in your life, rather than measure and amass things that do not actually lead to happiness. Living in the present helps you attain peace.

Rule Seven - Others are only mirrors of you. You love or hate something about another person according to what love or hate about yourself. Be tolerant; accept others as they are, and strive for clarity of self-awareness; strive to truly understand and have an objective perception of your own self, your thoughts and feelings. Negative experiences are opportunities to heal the wounds that you carry. Support others, and by doing so you support yourself. Where you are unable to support others it is a sign that you are not adequately attending to your own needs.

Rule Eight - What you make of your life is up to you. You have all the tools and resources you need. What you do with them is up to you. Take responsibility for yourself. Learn to let go when you cannot change things. Don't get angry about things - bitter memories clutter your mind. Courage resides in all of us - use it when you need to do what's right for you. We all possess a strong natural power and adventurous spirit, which you should draw on to embrace what lies ahead.

Rule Nine - Your answers lie inside of you. Trust your instincts and your innermost feelings, whether you hear them as a little voice or a flash of inspiration. Listen to feelings as well as sounds. Look, listen, and trust. Draw on your natural inspiration.

Rule Ten - You will forget all this at birth. We are all born with all of these capabilities - our early experiences lead us into a physical world, away from our spiritual selves, so that we become doubtful, cynical and lacking belief and confidence. The ten Rules are not commandments, they are universal truths that apply to us all. When you lose your way, call upon them. Have faith in the strength of your spirit. Aspire to be wise - wisdom the ultimate path of your life, and it knows no limits other than those you impose on yourself.

Junaid Tahir
www.DailyTenMinutes.com

[HM:258578] Humor: Measuring the Height

Once during a Management training program, a team of Senior Managers were given an assignment to measure the height of a flagpole. So these Managers went out to the flagpole with ladders and tape.

They're falling off the ladders, dropping the measuring tape - the whole thing is just a mess.

An Engineer comes along and sees what they're trying to do, walks over, pulls the flagpole out of the ground, lays it flat, measures it from end to end, gives the measurement to one of the managers,

Re-erects the flagpole and walks straight-away.

After the Engineer has gone, one Manager turns to another and laughs

"Isn't that just like an engineer? We're looking for height and he gives the length!"

Moral : No matter what good you do, Managers can always find fault in you.

Junaid Tahir
www.DailyTenMinutes.com