Hyderabad Blues: [HM:257514] Learn Top 10 Excel Features

Last week, we had a lovely poll on what are your favorite features of Excel? More than 120 people responded to it with various answers. So I did what any data analyst worth his salt would do,

I downloaded all the 120+ comments data
I home brewed a large cup of coffee and started gulping it.
I started analyzing the comments

So here are the top 10 features in Excel according to you.

Learn top 10 Microsoft Excel features & become awesome

1. Excel Formulas

63 people (50%) said Formulas are their favorite feature in Excel. Of course, you can say, Formulas & Functions are Excel!!! . They are what Excel is made of. But then again, a surprising fact is very few people actually know how to use formulas. Most people would Excel as a glorified notepad or ledger – just to type data. Once you understand the power of formulas, then you can be an irresistible analyst. Your boss & colleagues will be all over you for insights & information, much like the girls in Axe commercials.

Resources to learn Excel formulas:

2. VBA, Macros & automation

55 people said VBA is what makes them use Excel. VBA stands for Visual Basic for Applications, is a special language that Excel speaks. If you learn this language, you can make Excel do crazy things for you, like generate and email monthly reports automatically while you are busy reading this article.

Macros, little VBA programs are what you write to achieve this. Learning VBA can be quite fun, challenging & extremely rewarding experience. Once you learn VBA, suddenly your company will find you invaluable, thanks to all the time & effort you will be saving due to automation.

Resources to learn VBA:

3. Pivot Tables

53 people said they love Pivot tables. They save you a ton of time, let you create complex reports, charts & calculations all with few clicks. No wonder so many people love them.

Pivot tables are ideal tools for managers & analysts who always have to answer questions like,

What is the trend of sales in last 6 months?
Who are our top 10 customers?
Which button do I press for strong latte?

May be not the last one, but Pivot tables can answer almost any business question if you throw right data at them.

Resources to learn Pivot tables:

4. Lookup Formulas

25 people said lookup formulas (VLOOKUP, HLOOKUP, INDEX, MATCH etc.) are their favorite feature of Excel. Lookup formulas help you locate any information in your workbooks based on input criteria. By knowing how to write lookup formulas, you can build dashboards, make interactive charts, create effective models & feel pretty darn awesome.

Resources to learn lookup formulas:

5. Excel Charts

Excel charts help you communicate insights & information with ease. By choosing your charts wisely and formatting them cleanly, you can convey a lot. I guess, most people hate Excel charts (hence it is at 5th position), because they are hard to work with. You can loose a whole afternoon formatting the wedges of a pie chart. But thanks to resources like Chandoo.org, you know better to make a column / bar chart and be done in 5 minutes.

Resources to learn Excel charts:

6. Sorting & Filtering data

If Microsoft ever needs few extra billions of cash, they just have to turn sorting & filtering features in Excel to pay-per-use. These ad-hoc analysis features are so powerful & simple that any aspiring analyst must be fully aware of them.

Resources to learn sorting & filtering features:

7. Conditional formatting

Conditional formatting is a hidden feature in Excel that can make your workbooks sexy. Just add some CF to highlight your data and you will turn boring into interesting. With new features like data bars, color scales & icon sets, conditional formatting is even more powerful.

Resources to learn conditional formatting:

8. Drop down validation & form controls

Right from my 3.5 years old daughter to CEO of a company, Everyone loves to be in control. So how can you make your workbooks interactive, so that end users can control the inputs ?

By using form controls & drop down lists of course.

Resources to learn dropdown lists, form controls:

9. Excel Tables & Structural References

Excel tables, a new feature added in Excel 2007 is a very powerful way to structure, maintain & use tabular data – the bread and butter of any data analysis situation. With tables, you can add or remove data, set up structural references, connect them to external sources (SQL server, ODBC etc.), add them to data models (Excel 2013 onwards), link them to PowerPivot (Excel 2010 onwards), format automatically, filter & sort with ease and still be out of office before lunch break. It is a pity Microsoft did not call them pixie dust or magic mix.

Resources to learn Excel tables:

10. PowerPivot, Data Explorer & Data Analysis features

Although Excel in itself is quite powerful, it struggles to analyze certain types of data,

Combining multiple tables and creating reports from them
Processing data from difference sources and getting output to Excel
What if analysis, scenarios & optimization

This is where add-ins like PowerPivot, Data Explorer and Analysis toolpak come in to picture. They let Excel do more, just like bat-mobile lets batman kick more ass.

Junaid Tahir
www.DailyTenMinutes.com